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Overview

Snippets AI desktop app supports multiple account management, allowing you to switch between different workspaces and accounts without logging out. Perfect for freelancers, consultants, or anyone juggling personal and work accounts-keep everything organized and accessible with quick account switching. This guide explains the account hierarchy and how to efficiently manage multiple accounts on desktop.

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Account Hierarchy

Understanding the structure: 
👤 Account (Your Email/Identity)
  └─ 🏢 Workspace (Company/Organization)
      └─ 👥 Team (Department/Project)
          └─ 📝 Snippet
Example: 
👤 john@personal.com (Personal Account)
  └─ 🏢 Personal Workspace
      └─ 👥 Side Projects Team

👤 john@company.com (Work Account)
  └─ 🏢 Acme Corp Workspace
      └─ 👥 Engineering Team
Each account is completely separate with its own workspaces, teams, and snippets.

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Why Multiple Accounts?

Common scenarios:

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Personal + Work

Personal Account:
  - Side projects
  - Learning resources
  - Personal productivity

Work Account:
  - Company snippets
  - Team collaboration
  - Client projects

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Multi-Company Consultants

Consultant Account:
  - Client A workspace
  - Client B workspace
  - Personal workspace

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Testing & Development

Production Account:
  - Real work snippets

Development Account:
  - Testing features
  - Experimental snippets

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How It Works

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Adding an Account

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First Time Setup

  1. Install Snippets AI desktop app
  2. Sign in with first account (e.g., work email)
  3. App opens to your workspace

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Adding Second Account

  1. Click your profile (top-left corner)
  2. Select “Add Account”
  3. Sign in with second account (e.g., personal email)
  4. Switch between accounts anytime

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Switching Accounts

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Method 1: Profile Menu (Primary)

  1. Click profile avatar (top-left)
  2. See list of all signed-in accounts
  3. Click account to switch
  4. App refreshes to that account’s workspace

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Visual Indicators

Current Account:
  • Profile photo in top-left
  • Account email shown on hover
  • Workspace name at top of sidebar
Account Badge:
  • Color coding per account (customizable)
  • Helps visually distinguish which account you’re in

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Account-Specific Data

Each account is completely isolated:

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What’s Separate

Snippets:
  • Each account has its own snippet library
  • No cross-contamination
Workspaces & Teams:
  • Workspace membership per account
  • Team permissions per account
Favorites:
  • Global Favorites are per account
  • Star snippets independently in each account
Settings:
  • Notification preferences
  • Theme/appearance
  • Keyboard shortcuts (can differ per account)
Quick Access:
  • Searches current account only
  • Switch account to search different library

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What’s Shared

Desktop App:
  • One installation for all accounts
  • Updates apply to all accounts
System Preferences:
  • Accessibility permissions (one-time setup)
  • File system access
Window Position:
  • Window size/position (unless customized per account)

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Managing Multiple Accounts

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Account List

View all signed-in accounts: Profile Menu → Manage Accounts See list with:
  • Account email
  • Associated workspaces
  • Last active time
  • Sign out option per account

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Signing Out

Sign out of one account:
  1. Profile Menu → Manage Accounts
  2. Find account
  3. Click “Sign Out”
  4. Account removed from app (can re-add later)

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Workflows for Multiple Accounts

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Freelancer/Consultant

Morning (Client Work):
1. Switch to Client A account
2. Use client-specific snippets
3. Collaborate with client team

Afternoon (Client Work):
4. Switch to Client B account
5. Use different set of snippets
6. Separate context entirely

Evening (Personal):
7. Switch to personal account
8. Work on side projects
9. Personal snippets library

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Developer (Work + Personal)

Workday:
1. Sign in to work account
2. Company snippets available
3. Collaborate with team
4. Use company prompt library

Evenings/Weekends:
5. Switch to personal account
6. Side project snippets
7. Personal learning resources
8. Experimental code

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Testing/QA Scenario

Production Testing:
1. Sign in to test account A
2. Verify features work
3. Test snippet creation

Development Testing:
4. Switch to test account B
5. Test new features
6. Break things safely

Production Use:
7. Switch to real account
8. Actual work
9. No risk of test contamination

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Best Practices

Use Work Email for Work: Keep work and personal completely separate. Makes offboarding cleaner if you leave a company.
Limit Active Accounts: Having 5+ accounts active gets confusing. Sign out of accounts you rarely use.
Visual Distinctions: Use different profile photos for different accounts to quickly identify which you’re in.
Set Appropriate Defaults: Set your most-used account as default to minimize switching on app launch.

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Troubleshooting

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Account Not Appearing

If an account doesn’t show after adding:
  1. Workspace Access: Verify workspace membership
  2. Refresh: Restart Snippets AI

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Sign-In Issues

If can’t sign in to second account:
  1. Sign Out First: Sign out of current account, then sign in to new one or contact support if the issue persists.

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Web App vs. Desktop App

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Desktop App (Multiple Accounts Supported)

✅ Supported:
  • Multiple accounts simultaneously signed in
  • Quick switching between accounts
  • System tray access
  • Desktop notifications per account

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Web App (Single Account Only)

❌ Not Supported:
  • One account per browser session
  • Must sign out to switch
  • Use incognito/different browser for multiple accounts
Recommendation: Use desktop app if you need multiple accounts.

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What’s Next

Switching Between Teams

Learn how to switch between teams within a workspace

Creating Teams

Set up teams to organize your workspace

Quick Access Overview

Quick Access searches within your current account